Admissions » Admissions Process

Admissions Process

  • Step 1: Attend a St. John Vianney Catholic School Open House/Call for a tour
  • Step 2: Apply for Admission
  • Step 3: Submit Application Supporting Documents
  • Step 4: Apply for Financial Tuition Assistance
  • Step 5: Readiness Assessment
  • Step 6: Decision Letters
 
 

Step 1: Attend a St. John Vianney Catholic School Open House

We would love for you to visit us so that we can get acquainted!  Visit the school by attending one of our Open House events. Please check our Calendar of Events for the next Open House events.

If you missed the Open House events or would like a private tour, email a request to our Development Director, Cathe Huynh-Sison, at development@sjvsj.org.

 

Step 2: Apply for Admission

APPLY ONLINE for 2019-2020 School Year

APPLY ONLINE for 2020-2021 School Year

Students entering Transitional Kindergarten must be four years old by September 1st of the year they will be enrolled in school and be fully toilet trained.

Students entering Kindergarten must be five years old by September 1st of the year they will be enrolled in school.

A non-refundable $65 application fee is due with the application. Please mail the application fee separately when applying online and be sure to write your child’s name in the memo section of the check.

Step 3: Submit Application Supporting Documents

Applications will not be processed until the nonrefundable fee and required documents are received. Documents or questions regarding the admissions process can be sent to admissions@sjvsj.org.

Transitional Kindergarten and Kindergarten:

  • Mail or send in the nonrefundable $65 application fee.
  • Fax, email, or send in a copy of your child’s birth and baptism certificates.
  • Report of Preschool Progress (Link below) This form is for students entering Kindergarten only
    • Download
    • Print
    • Complete the parent section
    • Give to your child’s preschool provider and ask them to complete the form
 

Grades 1-8:

  • Mail or send in the nonrefundable $65 application fee.
  • Fax, mail, or send in a copy of your child’s birth and baptism certificates.
  • Fax, mail, or send in a copy of the most recent report card.
  • School Records Request (Link below)
 

Step 4: Apply for Financial Assistance

St. John Vianney Catholic School strives to provide an affordable Catholic school education to students. Two types of financial aid assistance are currently available:

  1. The Basic Fund is a privately funded program helping low-income families afford the cost of tuition at private schools. Download the Basic Fund Application (Links to English and Spanish version), complete, and return it to the school. For more information please review the FAQ at www.basicfund.org or call Customer Service at (415) 986-5650.
  2. St. John Vianney Catholic School Needs Based Tuition Assistance Fund The purpose of this fund is to provide tuition assistance awards from the SJV Catholic School Scholarship Fund, Diocesan Scholarship Fund, Golf Tournament Scholarship Fund, and private donors, to students presently attending SJV, as well as new students entering for the first time. Monies are awarded on the basis of financial need with CONSIDERATION only given to families who applied for FACTS Grant & Aid.
  3. FACTS Grant & Aid Assessment conducts the financial needs analysis for needs based assistance for the upcoming academic year.  Families applying for financial assistance must complete an application and submit the necessary supporting documentation to FACTS. Applicants can only apply online at FACTS (Español).

    Please note the following documentation is required once the application has been completed:
    1. Copies of your most recent Federal tax forms including all supporting tax schedules. (Final verification may not occur until your current Federal taxes are submitted. At that time, we can determine eligibility and monies for scholarships.)
    2. Copies of your most recent W-2 form(s)
    3. Copies of supporting documentation for Social Security
    4. Information (SSI), Welfare, Child Support, Food Stamps, Workers’ Compensation, and TANF.

All questions or concerns about the Financial Aid application process should be directed to Lourdes Aguilar at (408) 258-7677.

 

Step 5: Readiness Assessment

In order to finalize the registration process, a readiness assessment will be administered to assure your child is ready for the rigor of their grade level.

Transitional Kindergarten:

There is no formal assessment for Transitional Kindergarten applicants.

Kindergarten:

No dates scheduled at this time.

One hour appointments will be scheduled after the application has been submitted online, application fee has been paid, and required documentation has been received by the school office.

Grades 1-8:

No dates scheduled at this time.

Applicants will be scheduled after the application has been submitted online, application fee has been paid, and required documentation has been received by the school office.

*Step 6: Decision Letters

Decision letters will be sent to families within two weeks of screening/testing.

Admission Criteria

All students determined to be “ready” will ordinarily be accepted in the following order as long as there is available space:

  1. Siblings of current St. John Vianney Catholic School students;
  2. Registered, active St. John Vianney Parishioners;
  3. Registered, active Catholics of another parish;
  4. Catholics who are not registered, non-participating or non-supporting members of a Catholic parish;
  5. Non-Catholics.
 

St. John Vianney Catholic School, mindful of their mission to be witness to the love of Christ for all, admits students of any race, color, and national and/or ethnic origin to all the rights, privileges, programs and activities. St. John Vianney Catholic School does not unlawfully discriminate on the basis of race, color, national or ethnic origin, age, sex, or disability in the administration of educational policies, scholarship and loan programs, and athletic and other school administered programs.

St. John Vianney Catholic School admits children whose educational needs can regularly be met through its instructional program.

  • Download
  • Print
  • Complete the parent section
  • Give to your child’s preschool provider and ask them to complete the form
 

Grades 1-8:

  • Mail or pay online the non-refundable $65 application fee.
  • Fax, mail, or send in a copy of your child’s birth and baptism certificates.
  • Fax, mail, or send in a copy of the most recent report card.

*Step 4: Apply for Financial Assistance (March 15, 2019 Deadline)

St. John Vianney Catholic School strives to provide an affordable Catholic school education to students. Three types of financial aid assistance are currently available.

1. The Basic Fund is a privately funded program helping low-income families afford the cost of tuition at private schools. Download the Basic Fund Application (Link below) (Spanish version), complete, and return it to the school. For more information please review the FAQ at www.basicfund.org or call Customer Service at (415) 986-5650.

2. The Diocese of San Jose Elementary Scholarship Fund provides tuition assistance to new and returning Catholic families (grades 1-8) in financial need. Additional tuition assistance may be available through the SJV Scholarship Fund. First consideration is given to current SJV families. Families will be considered for these funds when an application, application fee, and all supporting documents are received in addition to completing the FACTS application no later than March 15, 2019.

 

To apply for financial assistance (Diocese of San Jose Scholarship Fund and SJV Scholarship Fund) using FACTS, CLICK HERE (Español)

*Step 5: Readiness Assessment
 
In order to finalize the registration process, a readiness assessment will be administered to assure your child is ready for the rigor of their grade level.
 
Transitional Kindergarten:
There is no formal assessment for Transitional Kindergarten applicants.
 
Kindergarten:
No dates scheduled at this time.
One hour appointments will be scheduled after the application has been submitted online, application fee has been paid, and required documentation has been received by the school office.
 
Grades 1-8:
No dates scheduled at this time.
Applicants will be scheduled after the application has been submitted online, application fee has been paid, and required documentation has been received by the school office.
 
*Step 6: Decision Letters
 
Decision letters will be sent to families within two weeks of screening/testing.
 
Admission Criteria
All students determined to be “ready” will ordinarily be accepted in the following order as long as there is available space:
 
  1. Siblings of current St. John Vianney Catholic School students;
  2. Registered, active St. John Vianney Parishioners;
  3. Registered, active Catholics of another parish;
  4. Catholics who are not registered, non-participating or non-supporting members of a Catholic parish;
  5. Non-Catholics.

St. John Vianney Catholic School, mindful of their mission to be witness to the love of Christ for all, admits students of any race, color, and national and/or ethnic origin to all the rights, privileges, programs and activities. St. John Vianney Catholic School does not unlawfully discriminate on the basis of race, color, national or ethnic origin, age, sex, or disability in the administration of educational policies, scholarship and loan programs, and athletic and other school administered programs.
 
St. John Vianney Catholic School admits children whose educational needs can regularly be met through its instructional program.